Sponsorship Guideline

French

The Compute Canada services and programs are intended to be funded through a wide variety of sources, including membership dues, and donations from foundations and corporations, as well as government grants. Compute Canada is endeavouring to develop mutually beneficial relationships with private sector companies. The resources offered by the private sector enhance our ability to fulfill our mission. For instance, sponsorships can help us expand our distribution network and support conferences such as the High Performance Computing Symposium. Compute Canada welcomes corporations as supporters of our programs and activities and seeks corporate sponsors that operate in the best interests of advanced research computing in Canada.

To ensure that we develop relationships that enhance our programs and activities in a responsible way, Compute Canada has developed the following Policy for Private Sector Sponsorships which outlines how we work with corporations and the types of activities are suitable for sponsorship. These guidelines:

  • outline the conditions by which Compute Canada will enter into sponsorship agreements;
  • define acceptable elements of sponsorship agreements, to create a consistent approach to sponsorship;
  • ensure sponsorship agreements that are consistent with the goals and mission of the CC.

This policy applies to all agreements between Compute Canada and the corporate sector. Sponsorship is understood to mean unrestricted financial or in-kind support for designated Compute Canada activities and programs. The solicitation of sponsorship for all Compute Canada activities is the responsibility of the head office and not of individual Compute Canada members, committees or sections.

Key principles

All relationships must be consistent with the Compute Canada Code of Ethics. Sponsorship should only be pursued if it does not compromise the following core values:

  • integrity and credibility of Compute Canada and its members;
  • consistency with Compute Canada mission, vision and values;
  • editorial and operational independence of Compute Canada;
  • transparency;
  • operating in the best interests of women and diversity.

Overall Compute Canada policies and regulations

Regardless of the activity or program being sponsored by the corporate sector, Compute Canada will ensure that the following conditions are met:

Administration of project

  • A written agreement between the company and Compute Canada must be developed to clarify the terms, conditions, benefits and financial commitments) related to the sponsorship.
  • The solicitation, use, and recognition of funds for all activities or projects will be discussed with the sponsor and will always be in keeping with the Ethical Fundraising and Accountability Code.
  • Compute Canada will not enter into any agreement that could reasonably be perceived as product endorsement.
  • All projects will be reviewed annually by the senior staff, with a report to Compute Canada Senior Management Team, to ensure that they continue to meet these guidelines.
  • Agreements can be terminated at any time if they longer comply with Compute Canada policies and regulations.

Editorial independence

  • Compute Canada retains full editorial and operational independence.
  • It is the sole responsibility of Compute Canada to determine the scope and content of all programs and activities such as, but not limited to, authorship/speakers, format, illustrations, etc.
  • Compute Canada is responsible for coordinating all activities where third parties are involved.
  • Compute Canada has final approval over all content and materials used to promote sponsored activities and in all instances in which the Compute Canada name or logo is used. Use of the Compute Canada logo and/or name without prior consent is prohibited.
  • Once approved by Compute Canada, materials or information provided by Compute Canada cannot be reproduced or modified in any way, nor can they be used in promotional material for specific products without prior permission.
  • In all instances, financial support from corporate sponsors will be disclosed.

Financial considerations

  • Once letters of agreements are finalized and signed, sponsors must fulfill all financial commitments, even if they can no longer participate in an activity.
  • Compute Canada will not offer exclusive sponsorship rights to any corporation.
  • Funding for educational events, activities, and educational materials will be sought from a variety of supporters.

Partnership selection guidelines

Compute Canada welcomes the opportunity to work with organizations who meet the following criteria:

  • Products and services do not present a conflict of interest with the mandate of Compute Canada, are not deemed hazardous to individual and population health or to the environment in Canada and in all international markets;
  • Abide by territorial, provincial and federal health protection acts;
  • Adhere to the principles outlined in their respective industry codes.

Sponsor acknowledgments and recognition

  • Recognition varies for each activity, and will be discussed in detail with the sponsor when reviewing sponsorship opportunities.
  • Compute Canada will determine the final wording and placement of sponsor acknowledgments. Acknowledgement of sponsorship will not make any reference to supporting products, corporate information and/or websites.
  • Sponsorship is reserved to corporate level recognition and, as such, products and services are not eligible sponsors.
  • Use of the Compute Canada name and logo in any promotional materials is prohibited, unless otherwise agreed upon with Compute Canada.

Products, services and unsolicited projects

Compute Canada does not endorse commercial products, services, professional guidelines or public education materials produced by private sector organizations.

Requests to collaborate on unsolicited projects are considered on a case-by-case basis by the Senior Management Team.

Top