Careers with Compute Canada

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We are an equal opportunity employer offering a competitive compensation and benefits package, and a stimulating, professional work environment. We thank all candidates for their interest in careers with Compute Canada; however, only those selected for an interview will be contacted.

Compute Canada leads the advancement of research and innovation by positioning state-of-the-art advanced research computing (ARC) systems, storage and software solutions. Together we provide essential ARC services and infrastructure for Canadian researchers and their collaborators in academic and industrial sectors. Our world-class team of more than 200 experts employed by 35 partner universities and research institutions across the country provide direct support to research teams. Compute Canada is a proud ambassador for Canadian excellence in advanced research computing nationally and internationally.

Compute Canada job postings:

Corporate Secretary, Governance Manager

External job postings:

Clinical Genomics Database Web Developer

Systems Administrator


Position Title: Corporate Secretary, Governance Manager (Bilingual)

Reports To: President/CEO and Chair of the Board
Job Type: Full-time
Location: Toronto
Website: www.computecanada.ca

Compute Canada, in partnership with regional organizations ACENET, Calcul Québec, Compute Ontario and WestGrid, leads the acceleration of research innovation by deploying state-of-the-art advanced research computing (ARC) systems, storage and software solutions. Together we provide essential ARC services and infrastructure for Canadian researchers and their collaborators in all academic and industrial sectors. Our world-class team of more than 200 experts employed by 35 partner universities and research institutions across the country provide direct support to research teams. Compute Canada is a proud ambassador for Canadian excellence in advanced research computing nationally and internationally.

Job Summary

Reporting jointly to the Compute Canada (CC) President/CEO and the Chair of the Board, the Corporate Secretary, Governance Manager is responsible for supporting the activities and meetings of the CC Board of Directors, including its committees, working groups and advisory groups.  The purpose of the role is to provide broad support to the Board and Senior Management of the organization in maintaining a well-organized governance framework.  The position manages relationships with Members of CC (currently 37 research institutions across Canada), as well as managing the flow of information and consultations around decision-making and policies with representatives of those Member institutions.  The role is a primary contact for senior leaders and/or appointed representatives of Member institutions, and is a critical link in maintaining professional and effective Member communications for the organization.

Functions & Responsibilities

Member Support

The Governance Manager manages annual communications with current Members about membership renewal and Member Representative designations.  The Governance Manager works with CC regional partner organizations to solicit other eligible institutions for membership.  In both cases, invoices will need to be sent, and payments tracked.

The Governance Manager will be responsible for meeting logistics of the Annual General Meeting, supervised by the Chair and the CEO.  The AGM requires special notices, distribution of materials, a nominations process, proxies, minute taking, validation of voting eligibility, and possibly conducting a vote during the meeting.  Special Meetings may also be required, with similar requirements, as well as additional informal meetings to be held by teleconference/ videoconference.

The Governance Manager is responsible for managing membership records, documentation, and communications, including upcoming decisions, consultations on current topics of interest, and notification of decisions made or policies approved. This information will also be communicated through regular emails and the Governance Manager will be responsible for managing consistent information flow through all these mechanisms.

Board of Directors Support

The Board of Directors meets in person four times each year, as well as via teleconference as needed, while its three standing committees also meet by teleconference on an as-needed basis.  The Governance Manager is expected to:

  • Coordinates of all aspects of Board and Committee meetings
  • Assist with the management of Board and committee calendars, notifying Directors well in advance of upcoming meetings
  • Annual General Meetings – support the Board in preparation for the AGM
  • Prepares and distributes correspondence for the Board of Directors and completes necessary follow up resulting from correspondence
  • Identifies issues or topics that require attention of the Board of Directors
  • Produces clear, concise, articulate and timely communications
  • Compile and distribute to board or committee members documentation related to specific agenda items in advance of meetings
  • Coordinate director attendance, including travel, accommodations, etc.
  • Coordinate meeting logistics including venues, food and beverage service, telecommunications, audio-visual support, and stationery supplies
  • Take minutes of all Board and standing committee meetings
  • Distribute draft and finalized meeting minutes to Board and committee members
  • Maintains and safeguards corporate and legal documents, records and reports, including the Minute Book, Board documentation repository, and including arrangements for record storage
  • Facilitates the orientation and continuing education and professional development of Directors, with direction from the Governance and Nominating Committee
  • Maintains a high level of confidentiality
  • Ensures compliance with governing legislation, articles of incorporation and bylaws
  • Coordinate the expense reimbursement process in accordance with policy.
  • Provides project coordination for a variety of special projects
  • Other duties as assigned

Meeting Management

The Governance Manager plays a key role in a coordinating and supporting a variety of meetings, including:

  • Meetings for the CEO and the Board
  • Meetings requested by external parties, but requiring the participation of the President and CEO and/or the Board Chair
  • Meetings of CC Advisory councils (Advisory Council on Research, International Advisory Council)
  • Annual General Meeting – CC holds its AGM in September, moving the venue from place to place across the country. In addition to the usual arrangements related to event management, the AGM requires special notices, a nominations process, a scrutineer, validation of those eligible to vote and possibly conducting a vote during the meeting.

Universal Responsibilities

The Governance Manager is responsible for knowing, understanding and implementing Corporate policies and procedures.  The Governance Manager is responsible for maintaining the strictest confidentiality with respect to all aspects of the Corporation, its plans and operations; its employees, members, customers, and suppliers.  The Governance Manager may be assigned other duties as required, to support the general administrative operations and governance of the organization.

Requirements

The successful candidate will be fluently bilingual (English and French) and will have the following education, skills and abilities:

  • Legal assistant diploma or similar education or
  • Minimum of 5 years of experience as a Corporate Secretary or Legal Assistant or a combination of education and experience may be considered.
  • Knowledge of and experience working in corporate governance
  • Strong communication skills in both English and French
  • Strong organizational/project management skills
  • Strong attention to detail
  • Ability to prioritize and manage time efficiently
  • Ability to travel if required

Working Conditions

Work is primarily in an office environment, with occasional travel to meeting locations, which may be located in other major Canadian cities.   The work is rarely physically demanding, but frequently may be mentally demanding.  The incumbent is expected to have meticulous attention to detail and work well with numerous deadlines and timelines.  The role may require working extended hours from time to time, and/or being available for occasional weekend meetings. 

Other Expectations

From the outset the Corporation has been determined to set the highest standards for the organization as a whole, for its Directors and Officers, for its executives and indeed for every employee according to his or her role and responsibilities. The Governance Manager plays an important supporting role, one that affects corporate success and the leaders of the Corporation as a whole. The incumbent is expected to demonstrate personally the embodiment of integrity, discipline, integrity, dedication, loyalty and all the other attributes that spell the very best in professional management and entrepreneurial leadership.

How to Apply

Interested candidates should send their resume and cover letter via email to hr@computecanada.ca indicating name of the position of interest in the title.  We thank all applicants, however, only those selected for an interview will be contacted.


 

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